{"id":101,"date":"2026-01-20T16:30:21","date_gmt":"2026-01-20T16:30:21","guid":{"rendered":"https:\/\/help.ministrycentral-europe.org\/?post_type=epkb_post_type_1&p=101"},"modified":"2026-01-20T16:31:12","modified_gmt":"2026-01-20T16:31:12","slug":"instructor-coordinator-guide","status":"publish","type":"epkb_post_type_1","link":"https:\/\/help.ministrycentral-europe.org\/?epkb_post_type_1=instructor-coordinator-guide","title":{"rendered":"Instructor Coordinator Guide"},"content":{"rendered":"

MinistryCentral Europe<\/strong><\/p>\n

\n

1. Purpose of This Guide<\/strong><\/h2>\n

This guide defines the Instructor Coordinator role<\/strong> within MinistryCentral Europe.<\/p>\n

It explains:<\/p>\n

    \n
  • How instructors are engaged and supported<\/li>\n
  • How instructional material is guided, collected, and prepared<\/li>\n
  • Where responsibility ends and handoff begins<\/li>\n
  • How pastoral sensitivity and operational discipline coexist<\/li>\n<\/ul>\n

    This guide is relational and operational<\/strong>, not technical.<\/p>\n

    \n

    2. The Role in One Sentence<\/strong><\/h2>\n

    Instructor Coordinators serve as the primary liaison to instructors, ensuring instructional material is received clearly, completely, and on time \u2014 without editing or publishing authority.<\/p><\/blockquote>\n

    They protect both relationships<\/strong> and workflow<\/strong>.<\/p>\n

    \n

    3. What Instructor Coordinators Own<\/strong><\/h2>\n

    Instructor Coordinators are responsible for:<\/p>\n

      \n
    • Primary communication with instructors<\/li>\n
    • Clarifying expectations and timelines<\/li>\n
    • Guiding instructors on:\n
        \n
      • Scope<\/li>\n
      • Format<\/li>\n
      • Submission process<\/li>\n<\/ul>\n<\/li>\n
      • Receiving instructional materials:\n
          \n
        • Drafts<\/li>\n
        • Notes<\/li>\n
        • Videos<\/li>\n
        • Supporting documents<\/li>\n<\/ul>\n<\/li>\n
        • Following up on missing or unclear material<\/li>\n
        • Maintaining pastoral tone and trust<\/li>\n
        • Preparing materials for handoff to Course Coordinators<\/li>\n<\/ul>\n

          They own intake quality and relational flow<\/strong>.<\/p>\n

          \n

          4. What Instructor Coordinators Do NOT Own<\/strong><\/h2>\n

          Instructor Coordinators do not<\/strong> own:<\/p>\n

            \n
          • Course structure or sequencing<\/li>\n
          • Curriculum alignment decisions<\/li>\n
          • Editorial wording or formatting<\/li>\n
          • Canonical documentation authority<\/li>\n
          • Platform configuration<\/li>\n
          • Video hosting or embedding<\/li>\n
          • Publication decisions<\/li>\n<\/ul>\n

            They coordinate \u2014 they do not finalize.<\/p>\n

            \n

            5. Working With Instructors (Primary Focus)<\/strong><\/h2>\n

            Instructor Coordinators:<\/p>\n

              \n
            • Serve as the single point of contact<\/strong><\/li>\n
            • Communicate clearly and respectfully<\/li>\n
            • Avoid technical jargon<\/li>\n
            • Shield instructors from platform complexity<\/li>\n
            • Reinforce appreciation and value<\/li>\n<\/ul>\n

              Instructors should never feel:<\/p>\n

                \n
              • Managed<\/li>\n
              • Rushed<\/li>\n
              • Corrected publicly<\/li>\n
              • Burdened with tooling concerns<\/li>\n<\/ul>\n
                \n

                6. Instructor Expectations (What You Communicate)<\/strong><\/h2>\n

                Instructor Coordinators ensure instructors understand:<\/p>\n

                  \n
                • What content is being requested<\/li>\n
                • In what format (text, video, outline)<\/li>\n
                • By when<\/li>\n
                • How material will be processed<\/li>\n
                • That editors may clarify but not change intent<\/li>\n
                • That final publication timing is coordinated<\/li>\n<\/ul>\n

                  Clear expectations reduce friction downstream.<\/p>\n

                  \n

                  7. Material Intake Standards<\/strong><\/h2>\n

                  Instructor Coordinators ensure that submitted material:<\/p>\n

                    \n
                  • Is clearly labeled<\/li>\n
                  • Matches requested scope<\/li>\n
                  • Includes lesson identifiers<\/li>\n
                  • Is complete enough to proceed<\/li>\n
                  • Is stored in agreed locations<\/li>\n<\/ul>\n

                    They do not<\/strong> edit content for clarity or style.<\/p>\n

                    If material is unclear, they:<\/p>\n

                      \n
                    • Ask for clarification<\/li>\n
                    • Or flag issues for Course Coordinators<\/li>\n<\/ul>\n
                      \n

                      8. Working With Course Coordinators<\/strong><\/h2>\n

                      Instructor Coordinators:<\/p>\n

                        \n
                      • Hand off collected material to Course Coordinators<\/li>\n
                      • Communicate known gaps or concerns<\/li>\n
                      • Do not restructure content independently<\/li>\n
                      • Do not negotiate curriculum scope<\/li>\n<\/ul>\n

                        Course Coordinators take ownership after handoff<\/strong>.<\/p>\n

                        \n

                        9. Working With Content Editors & Media<\/strong><\/h2>\n

                        Instructor Coordinators:<\/p>\n

                          \n
                        • Do not work directly with editors on wording<\/li>\n
                        • Do not bypass Course Coordinators<\/li>\n
                        • May clarify instructor intent when asked<\/li>\n
                        • Coordinate video intake with Media roles as required<\/li>\n<\/ul>\n

                          Their role remains upstream.<\/p>\n

                          \n

                          10. Lifecycle Awareness<\/strong><\/h2>\n

                          Instructor Coordinators must understand the lifecycle:<\/p>\n

                            \n
                          1. Instructor draft<\/li>\n
                          2. Review and preparation<\/li>\n
                          3. Editorial clarification<\/li>\n
                          4. Canonical publication<\/li>\n
                          5. Maintenance<\/li>\n<\/ol>\n

                            They help instructors understand that:<\/p>\n

                              \n
                            • Draft \u2260 published<\/li>\n
                            • Revisions are normal<\/li>\n
                            • Publication is deliberate<\/li>\n<\/ul>\n
                              \n

                              11. Common Pitfalls to Avoid<\/strong><\/h2>\n
                                \n
                              • \u274c Acting as editor<\/li>\n
                              • \u274c Acting as course designer<\/li>\n
                              • \u274c Making promises about publication dates<\/li>\n
                              • \u274c Letting incomplete material pass downstream<\/li>\n
                              • \u274c Allowing frustration to leak into communication<\/li>\n<\/ul>\n

                                Calm coordination is the goal.<\/p>\n

                                \n

                                12. Escalation Guidelines<\/strong><\/h2>\n

                                Escalate when:<\/p>\n

                                  \n
                                • Instructors are unclear or disengaged<\/li>\n
                                • Material conflicts with curriculum intent<\/li>\n
                                • Deadlines are repeatedly missed<\/li>\n
                                • Scope expands unexpectedly<\/li>\n
                                • Pastoral concerns arise<\/li>\n<\/ul>\n

                                  Escalation protects instructors and the system.<\/p>\n

                                  \n

                                  13. Relationship to Other Documents<\/strong><\/h2>\n

                                  Instructor Coordinators must be familiar with:<\/p>\n

                                    \n
                                  • Content, Platform & Documentation Operations Guide<\/strong><\/li>\n
                                  • Documentation Workflow<\/strong><\/li>\n
                                  • Video Usage Policy<\/strong><\/li>\n
                                  • Instructor Orientation Guide<\/strong><\/li>\n<\/ul>\n

                                    They are not required<\/strong> to read:<\/p>\n

                                      \n
                                    • Platform & Technical Governance<\/li>\n
                                    • Elementor rules<\/li>\n
                                    • Editorial style guidelines<\/li>\n<\/ul>\n
                                      \n

                                      14. Summary<\/strong><\/h2>\n
                                        \n
                                      • Instructor Coordinators protect relationships<\/li>\n
                                      • They guide without controlling<\/li>\n
                                      • They collect without editing<\/li>\n
                                      • They enable others to work efficiently<\/li>\n<\/ul>\n

                                        They are a key stabilizing role<\/strong> in the system.<\/p>\n

                                        <\/p>\n","protected":false},"excerpt":{"rendered":"

                                        MinistryCentral Europe 1. Purpose of This Guide This guide defines the Instructor Coordinator role within MinistryCentral Europe. It explains: How […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"epkb_post_type_1_category":[3],"epkb_post_type_1_tag":[],"class_list":["post-101","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-ops_contrib"],"_links":{"self":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1\/101","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1"}],"about":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/types\/epkb_post_type_1"}],"author":[{"embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=101"}],"version-history":[{"count":1,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1\/101\/revisions"}],"predecessor-version":[{"id":102,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1\/101\/revisions\/102"}],"wp:attachment":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=101"}],"wp:term":[{"taxonomy":"epkb_post_type_1_category","embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fepkb_post_type_1_category&post=101"},{"taxonomy":"epkb_post_type_1_tag","embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fepkb_post_type_1_tag&post=101"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}