{"id":129,"date":"2026-01-20T18:14:11","date_gmt":"2026-01-20T18:14:11","guid":{"rendered":"https:\/\/help.ministrycentral-europe.org\/?post_type=epkb_post_type_1&p=129"},"modified":"2026-01-20T18:14:11","modified_gmt":"2026-01-20T18:14:11","slug":"video-usage-policy","status":"publish","type":"epkb_post_type_1","link":"https:\/\/help.ministrycentral-europe.org\/?epkb_post_type_1=video-usage-policy","title":{"rendered":"Video Usage Policy"},"content":{"rendered":"

MinistryCentral Europe<\/strong><\/p>\n

\n

1. Purpose of This Policy<\/strong><\/h2>\n

This policy defines how video is used, managed, and referenced<\/strong> within MinistryCentral Europe.<\/p>\n

It exists to ensure that:<\/p>\n

    \n
  • Video content is consistent and reliable<\/li>\n
  • Platforms remain stable and performant<\/li>\n
  • Instructors are not burdened with technical decisions<\/li>\n
  • Media usage aligns with documentation and course standards<\/li>\n<\/ul>\n

    This is a policy document<\/strong>, not a technical tutorial.<\/p>\n

    \n

    2. Role of Video in the System<\/strong><\/h2>\n

    Video is used to:<\/p>\n

      \n
    • Deliver teaching content<\/li>\n
    • Support documentation where visual explanation is helpful<\/li>\n
    • Communicate instructions or onboarding guidance<\/li>\n<\/ul>\n

      Video is not<\/strong> used for:<\/p>\n

        \n
      • Canonical authority<\/li>\n
      • Platform configuration explanations<\/li>\n
      • Replacing structured documentation where text is clearer<\/li>\n<\/ul>\n

        Text remains the primary carrier of authority.<\/p>\n

        \n

        3. Approved Video Platforms<\/strong><\/h2>\n

        Canonical Video Platform: Vimeo<\/strong><\/h3>\n

        Vimeo is the primary and canonical hosting platform<\/strong> for instructional and course-related video.<\/p>\n

        All course videos must:<\/p>\n

          \n
        • Be uploaded to Vimeo<\/li>\n
        • Be embedded from Vimeo into platforms<\/li>\n
        • Follow established naming and organization standards<\/li>\n<\/ul>\n
          \n

          Supplemental \/ Communication Video: Loom<\/strong><\/h3>\n

          Loom is approved for:<\/p>\n

            \n
          • Short instructional clips<\/li>\n
          • Onboarding explanations<\/li>\n
          • Internal guidance<\/li>\n
          • Walkthroughs and demonstrations<\/li>\n<\/ul>\n

            Loom videos are supplemental<\/strong>, not canonical.<\/p>\n

            \n

            4. What Must Not Be Used<\/strong><\/h2>\n

            The following are not permitted<\/strong> as canonical video sources:<\/p>\n

              \n
            • Direct uploads to WordPress<\/li>\n
            • YouTube (for internal training or documentation)<\/li>\n
            • Personal cloud storage links<\/li>\n
            • Temporary or expiring links<\/li>\n<\/ul>\n

              These create fragility and inconsistency.<\/p>\n

              \n

              5. Video Authority & Lifecycle<\/strong><\/h2>\n
                \n
              • Video does not<\/strong> create authority on its own<\/li>\n
              • Authority arises only when video is:\n
                  \n
                • Referenced by canonical documentation<\/li>\n
                • Placed within an approved course or article<\/li>\n<\/ul>\n<\/li>\n
                • Videos may be replaced, updated, or deprecated<\/li>\n
                • Canonical documentation always takes precedence<\/li>\n<\/ul>\n

                  If video conflicts with text, text governs<\/strong>.<\/p>\n

                  \n

                  6. Responsibilities by Role<\/strong><\/h2>\n

                  Instructors<\/strong><\/h3>\n
                    \n
                  • Provide teaching content<\/li>\n
                  • Record videos when requested<\/li>\n
                  • Do not upload or embed independently<\/li>\n<\/ul>\n
                    \n

                    Instructor Coordinators<\/strong><\/h3>\n
                      \n
                    • Guide instructors on expectations<\/li>\n
                    • Coordinate video intake<\/li>\n
                    • Ensure materials are complete<\/li>\n<\/ul>\n
                      \n

                      Media \/ Video Contributors<\/strong><\/h3>\n
                        \n
                      • Manage uploads to Vimeo<\/li>\n
                      • Ensure naming and organization<\/li>\n
                      • Verify playback quality<\/li>\n<\/ul>\n
                        \n

                        Content Editors & Coordinators<\/strong><\/h3>\n
                          \n
                        • Reference videos appropriately<\/li>\n
                        • Ensure video supports, not replaces, documentation<\/li>\n<\/ul>\n
                          \n

                          7. Performance & Reliability Considerations<\/strong><\/h2>\n

                          Video usage must:<\/p>\n

                            \n
                          • Avoid unnecessary autoplay<\/li>\n
                          • Respect bandwidth constraints<\/li>\n
                          • Not degrade page performance<\/li>\n
                          • Be embedded consistently<\/li>\n<\/ul>\n

                            Excessive or decorative video is discouraged.<\/p>\n

                            \n

                            8. Accessibility & Longevity<\/strong><\/h2>\n

                            Where feasible:<\/p>\n

                              \n
                            • Captions should be provided<\/li>\n
                            • Videos should remain accessible long-term<\/li>\n
                            • Broken or outdated videos must be flagged<\/li>\n<\/ul>\n

                              Video that cannot be maintained should not be published.<\/p>\n

                              \n

                              9. Common Pitfalls to Avoid<\/strong><\/h2>\n
                                \n
                              • \u274c Uploading videos directly to WordPress<\/li>\n
                              • \u274c Using personal or temporary links<\/li>\n
                              • \u274c Treating video as authoritative documentation<\/li>\n
                              • \u274c Publishing video without context<\/li>\n
                              • \u274c Bypassing media coordination<\/li>\n<\/ul>\n
                                \n

                                10. Summary<\/strong><\/h2>\n
                                  \n
                                • Vimeo is the canonical video platform<\/li>\n
                                • Loom is for communication and onboarding<\/li>\n
                                • Video supports documentation \u2014 it does not replace it<\/li>\n
                                • Authority resides in canonical text<\/li>\n
                                • Reliability and clarity take precedence over convenience<\/li>\n<\/ul>\n

                                  <\/p>\n","protected":false},"excerpt":{"rendered":"

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