{"id":99,"date":"2026-01-20T16:29:22","date_gmt":"2026-01-20T16:29:22","guid":{"rendered":"https:\/\/help.ministrycentral-europe.org\/?post_type=epkb_post_type_1&p=99"},"modified":"2026-01-20T16:29:22","modified_gmt":"2026-01-20T16:29:22","slug":"course-coordinator-guide","status":"publish","type":"epkb_post_type_1","link":"https:\/\/help.ministrycentral-europe.org\/?epkb_post_type_1=course-coordinator-guide","title":{"rendered":"Course Coordinator Guide"},"content":{"rendered":"

MinistryCentral Europe<\/strong><\/p>\n

\n

1. Purpose of This Guide<\/strong><\/h2>\n

This guide defines the Course Coordinator role<\/strong> within MinistryCentral Europe.<\/p>\n

It explains:<\/p>\n

    \n
  • What Course Coordinators are responsible for<\/li>\n
  • How they interact with Instructor Coordinators, Editors, and Media<\/li>\n
  • Where their authority begins and ends<\/li>\n
  • How course content moves from concept to canonical learning material<\/li>\n<\/ul>\n

    This is an operational guide<\/strong>, not an onboarding checklist.<\/p>\n

    \n

    2. The Role in One Sentence<\/strong><\/h2>\n

    Course Coordinators ensure that courses are structurally coherent, complete, and ready for editorial and platform processing.<\/p><\/blockquote>\n

    They own course design and readiness<\/strong>, not instructor relationships or platform mechanics.<\/p>\n

    \n

    3. What Course Coordinators Own<\/strong><\/h2>\n

    Course Coordinators are responsible for:<\/p>\n

      \n
    • Course scope and learning outcomes<\/li>\n
    • Lesson sequencing and internal logic<\/li>\n
    • Alignment with curriculum standards<\/li>\n
    • Ensuring all required materials exist<\/li>\n
    • Preparing content for editorial review<\/li>\n
    • Declaring when a course is \u201cready for editors\u201d<\/li>\n<\/ul>\n

      They are accountable for learning coherence and completeness<\/strong>.<\/p>\n

      \n

      4. What Course Coordinators Do NOT Own<\/strong><\/h2>\n

      Course Coordinators do not<\/strong> own:<\/p>\n

        \n
      • Direct instructor communication<\/li>\n
      • Pastoral follow-up or encouragement<\/li>\n
      • Intake of raw instructor material<\/li>\n
      • Canonical documentation authority<\/li>\n
      • Editorial wording or style enforcement<\/li>\n
      • Platform configuration (WordPress, LearnDash, Elementor)<\/li>\n
      • Video hosting or media pipelines<\/li>\n<\/ul>\n

        If a task touches those areas, it must be coordinated or escalated<\/strong>, not absorbed.<\/p>\n

        \n

        5. Relationship to the Instructor Coordinator (Critical)<\/strong><\/h2>\n

        Instructor Coordinator (Distinct Role)<\/strong><\/h3>\n

        The Instructor Coordinator<\/strong> serves as the primary liaison to instructors<\/strong>.<\/p>\n

        They own:<\/p>\n

          \n
        • Instructor communication<\/li>\n
        • Expectations setting<\/li>\n
        • Material intake (text, video, notes)<\/li>\n
        • Follow-up and encouragement<\/li>\n
        • Pastoral sensitivity and tone<\/li>\n<\/ul>\n

          Course Coordinator Relationship<\/strong><\/h3>\n

          Course Coordinators:<\/p>\n

            \n
          • Receive instructor materials via the Instructor Coordinator<\/strong><\/li>\n
          • Do not independently chase or manage instructors<\/li>\n
          • May communicate directly only when explicitly coordinated<\/strong><\/li>\n
          • Focus on structuring and preparing received material<\/li>\n<\/ul>\n

            This separation protects:<\/p>\n

              \n
            • Instructor relationships<\/li>\n
            • Course quality<\/li>\n
            • Project velocity<\/li>\n<\/ul>\n
              \n

              6. Where Course Coordinators Work<\/strong><\/h2>\n

              Primary Working Areas<\/strong><\/h3>\n
                \n
              • Notion (course planning, structure, readiness tracking)<\/li>\n
              • LearnDash (course and lesson structure only)<\/li>\n
              • Coordination meetings or documentation<\/li>\n<\/ul>\n

                Not Primary Tools<\/strong><\/h3>\n
                  \n
                • Echo KB (read-only, canonical reference)<\/li>\n
                • Elementor<\/li>\n
                • Platform or plugin settings<\/li>\n
                • Media hosting tools<\/li>\n<\/ul>\n
                  \n

                  7. Course Structure Expectations<\/strong><\/h2>\n

                  Recommended Hierarchy<\/strong><\/h3>\n
                    \n
                  • Course<\/li>\n
                  • Sections (few, meaningful)<\/li>\n
                  • Lessons (primary teaching unit)<\/li>\n
                  • Topics (only if necessary)<\/li>\n
                  • Quizzes (usually lesson-level)<\/li>\n<\/ul>\n

                    Rules of Thumb<\/strong><\/h3>\n
                      \n
                    • If a lesson is very long \u2192 split it<\/li>\n
                    • If many topics are required \u2192 lesson scope is unclear<\/li>\n
                    • If many sections exist \u2192 course scope may be too broad<\/li>\n<\/ul>\n

                      Course Coordinators enforce structure<\/strong>, not style.<\/p>\n

                      \n

                      8. Working With Content Editors<\/strong><\/h2>\n

                      Course Coordinators:<\/p>\n

                        \n
                      • Deliver complete, organized, and clearly structured<\/strong> material<\/li>\n
                      • Flag unclear or incomplete areas<\/li>\n
                      • Do not rewrite instructor content without agreement<\/li>\n
                      • Do not bypass editorial review<\/li>\n
                      • Accept editorial feedback as part of the lifecycle<\/li>\n<\/ul>\n

                        Editors own clarity, consistency, and canonical preparation.<\/p>\n

                        \n

                        9. Working With Media & Video Contributors<\/strong><\/h2>\n

                        Course Coordinators:<\/p>\n

                          \n
                        • Ensure required videos are identified per lesson<\/li>\n
                        • Confirm lesson-to-video mapping<\/li>\n
                        • Do not upload videos to WordPress<\/li>\n
                        • Do not embed media independently unless authorized<\/li>\n<\/ul>\n

                          All media follows the Video Usage Policy<\/strong> and is coordinated via Media roles.<\/p>\n

                          \n

                          10. Lifecycle of Course Content<\/strong><\/h2>\n

                          Course-related materials follow the same lifecycle as documentation:<\/p>\n

                            \n
                          1. Idea \/ Draft<\/li>\n
                          2. Review<\/li>\n
                          3. Approved<\/li>\n
                          4. Canonical (published)<\/li>\n
                          5. Maintenance<\/li>\n<\/ol>\n

                            A course is not live<\/strong> until its components meet canonical standards.<\/p>\n

                            \n

                            11. Common Pitfalls to Avoid<\/strong><\/h2>\n
                              \n
                            • \u274c Acting as Instructor Coordinator<\/li>\n
                            • \u274c Acting as Content Editor<\/li>\n
                            • \u274c Publishing or editing canonical material<\/li>\n
                            • \u274c Allowing partial or structurally unclear courses<\/li>\n
                            • \u274c Making platform changes to \u201cmove things along\u201d<\/li>\n<\/ul>\n

                              Speed never overrides coherence.<\/p>\n

                              \n

                              12. Escalation Guidelines<\/strong><\/h2>\n

                              Escalate when:<\/p>\n

                                \n
                              • Instructor material conflicts with curriculum standards<\/li>\n
                              • Course scope changes materially<\/li>\n
                              • Required materials are missing or delayed<\/li>\n
                              • Governance questions arise<\/li>\n
                              • Platform constraints affect course design<\/li>\n<\/ul>\n

                                Escalation is expected and supported.<\/p>\n

                                \n

                                13. Relationship to Other Documents<\/strong><\/h2>\n

                                Course Coordinators must be familiar with:<\/p>\n

                                  \n
                                • Content, Platform & Documentation Operations Guide<\/strong><\/li>\n
                                • Documentation Workflow<\/strong><\/li>\n
                                • Status Lifecycle & Canonical Rules<\/strong><\/li>\n
                                • Video Usage Policy<\/strong><\/li>\n<\/ul>\n

                                  They are not required<\/strong> to read:<\/p>\n

                                    \n
                                  • Platform & Technical Governance<\/li>\n
                                  • Elementor Do \/ Don\u2019t Guide<\/li>\n
                                  • CSS or performance rules<\/li>\n<\/ul>\n
                                    \n

                                    14. Summary<\/strong><\/h2>\n
                                      \n
                                    • Course Coordinators own course structure and readiness<\/strong><\/li>\n
                                    • Instructor Coordinators own instructor relationships<\/strong><\/li>\n
                                    • Editors own clarity and canonical preparation<\/strong><\/li>\n
                                    • Platform leads own technical integrity<\/strong><\/li>\n<\/ul>\n

                                      Clear separation enables speed, trust, and scale.<\/p>\n

                                      <\/p>\n","protected":false},"excerpt":{"rendered":"

                                      MinistryCentral Europe 1. Purpose of This Guide This guide defines the Course Coordinator role within MinistryCentral Europe. It explains: What […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"epkb_post_type_1_category":[3],"epkb_post_type_1_tag":[],"class_list":["post-99","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-ops_contrib"],"_links":{"self":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1\/99","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1"}],"about":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/types\/epkb_post_type_1"}],"author":[{"embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=99"}],"version-history":[{"count":1,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1\/99\/revisions"}],"predecessor-version":[{"id":100,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=\/wp\/v2\/epkb_post_type_1\/99\/revisions\/100"}],"wp:attachment":[{"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=99"}],"wp:term":[{"taxonomy":"epkb_post_type_1_category","embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fepkb_post_type_1_category&post=99"},{"taxonomy":"epkb_post_type_1_tag","embeddable":true,"href":"https:\/\/help.ministrycentral-europe.org\/index.php?rest_route=%2Fwp%2Fv2%2Fepkb_post_type_1_tag&post=99"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}