Master Onboarding Document List — All Documentation Referenced

(Across General Contributor + Content Editor Checklists)

This list is the canonical index page for publishing in Echo KB.

Note: the links below may reference Notion documents.  If there is a document of the same name on THIS site (help.ministrycentral-europe.org), that document supercedes the one on notion, according the the Canonical Authority Document.

A. Core Governance & Authority

1. Content, Platform & Documentation Operations Guide
2. Canonical Authority Model
3. Operating Philosophy (if separate from Operations Guide)
4. Governance & Guardrails

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B. Documentation Workflow & Lifecycle

1. Documentation Workflow
2. Status Lifecycle & Canonical Rules
3. Change Management Rules

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C. Contribution & Editing

1. Documentation Contribution Guide
2. Notion → KB Publishing Rules
3. Content Editor Playbook
4. Formatting & Style Guidelines

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D. Role-Specific Guides

1. General Contributor Onboarding Guide
2. Content Editor Onboarding Checklist
3. Course Coordinator Onboarding Guide
4. Course Coordinator Guide (referenced previously)
5. Instructor Coordinator Onboarding Guide
6. Instructor Coordinator Guide
7. Media & Video Contributor Onboarding Guide
8. Platform Administrator Onboarding Guide
9. Instructor Orientation Guide (referenced previously)

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E. Media & Video

1. Video Usage Policy
2. Media Intake & Naming Standards
3. Embedding & Referencing Video in Documentation

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F. Platform (Referenced but Not Required for Editors)

1. Platform & Technical Governance Guide
2. Elementor Do / Don’t Guide
3. Template & Structure Strategy

Overview

Application Types (Legend)

• A — AcknowledgeRead and formally acknowledge understanding
• R — ReferenceRead once; revisit as needed
• O — OperationalUsed actively in day-to-day work
• I — InformationalContext only; no action required
• — Not applicable

Document ↓ / Role →	General Contributor	Content Editor	Instructor Coordinator	Course Coordinator	Instructor	Media / Video	Platform Lead / Admin
Operating Philosophy	A	A	A	A	I	I	A
Canonical Authority Model	A	A	A	A	I	I	A
Governance & Guardrails	A	A	A	A	I	I	A
Documentation Workflow	R	O	R	R	I	R	O
Status Lifecycle & Canonical Rules	R	O	R	R	I	R	O
Change Management Rules	—	O	R	R	—	R	O
Documentation Contribution Guide	O	O	R	R	—	R	—
Notion → KB Publishing Rules	—	O	—	—	—	—	O
Content Editor Playbook	—	O	—	—	—	—	R
Formatting & Style Guidelines	R	O	—	—	—	R	R
Course Coordinator Guide	—	—	R	O	—	—	R
Instructor Coordinator Guide	—	—	O	R	—	—	R
Instructor Orientation Guide	—	—	—	—	O	—	—
Video Usage Policy	I	R	R	R	I	O	R
Media Intake & Naming Standards	—	—	R	R	—	O	R
Embedding & Referencing Video	—	R	R	R	—	O	R
Platform & Technical Governance	—	—	—	—	—	—	O
Elementor Do / Don’t Guide	—	—	—	—	—	—	O
Template & Structure Strategy	—	—	—	—	—	—	O

Workflow

🧑‍💻 General Contributor (No Notion Account)

1. Receives an email:
   • “Please read this onboarding guide”
   • Link → Echo KB article
2. Reads guide
3. Clicks “Acknowledge as Contributor”
4. Email opens (pre-filled)
5. Email lands in content@…
6. Done

 

🧑‍💼 Admin / Content Lead

1. Sees email arrive
2. Opens Notion
3. Finds person in Awaiting Admin Review
4. Checks:
   • Admin Review
   • (Optionally confirms Ack Date)
5. Person moves automatically to Cleared