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MinistryCentral Europe
1. Purpose of This Policy
This policy defines how video is used, managed, and referenced within MinistryCentral Europe.
It exists to ensure that:
- Video content is consistent and reliable
- Platforms remain stable and performant
- Instructors are not burdened with technical decisions
- Media usage aligns with documentation and course standards
This is a policy document, not a technical tutorial.
2. Role of Video in the System
Video is used to:
- Deliver teaching content
- Support documentation where visual explanation is helpful
- Communicate instructions or onboarding guidance
Video is not used for:
- Canonical authority
- Platform configuration explanations
- Replacing structured documentation where text is clearer
Text remains the primary carrier of authority.
3. Approved Video Platforms
Canonical Video Platform: Vimeo
Vimeo is the primary and canonical hosting platform for instructional and course-related video.
All course videos must:
- Be uploaded to Vimeo
- Be embedded from Vimeo into platforms
- Follow established naming and organization standards
Supplemental / Communication Video: Loom
Loom is approved for:
- Short instructional clips
- Onboarding explanations
- Internal guidance
- Walkthroughs and demonstrations
Loom videos are supplemental, not canonical.
4. What Must Not Be Used
The following are not permitted as canonical video sources:
- Direct uploads to WordPress
- YouTube (for internal training or documentation)
- Personal cloud storage links
- Temporary or expiring links
These create fragility and inconsistency.
5. Video Authority & Lifecycle
- Video does not create authority on its own
- Authority arises only when video is:
- Referenced by canonical documentation
- Placed within an approved course or article
- Videos may be replaced, updated, or deprecated
- Canonical documentation always takes precedence
If video conflicts with text, text governs.
6. Responsibilities by Role
Instructors
- Provide teaching content
- Record videos when requested
- Do not upload or embed independently
Instructor Coordinators
- Guide instructors on expectations
- Coordinate video intake
- Ensure materials are complete
Media / Video Contributors
- Manage uploads to Vimeo
- Ensure naming and organization
- Verify playback quality
Content Editors & Coordinators
- Reference videos appropriately
- Ensure video supports, not replaces, documentation
7. Performance & Reliability Considerations
Video usage must:
- Avoid unnecessary autoplay
- Respect bandwidth constraints
- Not degrade page performance
- Be embedded consistently
Excessive or decorative video is discouraged.
8. Accessibility & Longevity
Where feasible:
- Captions should be provided
- Videos should remain accessible long-term
- Broken or outdated videos must be flagged
Video that cannot be maintained should not be published.
9. Common Pitfalls to Avoid
- ❌ Uploading videos directly to WordPress
- ❌ Using personal or temporary links
- ❌ Treating video as authoritative documentation
- ❌ Publishing video without context
- ❌ Bypassing media coordination
10. Summary
- Vimeo is the canonical video platform
- Loom is for communication and onboarding
- Video supports documentation — it does not replace it
- Authority resides in canonical text
- Reliability and clarity take precedence over convenience