MinistryCentral Europe
Purpose of This Guide
This guide is the primary onboarding entry point for Media & Video Contributors to MinistryCentral Europe.
It explains:
- Your role and responsibilities
- How video is used across the system
- Which tools to use (and why)
- What you are accountable for — and what you are not
This guide is designed to be read once, acknowledged, and referenced as needed.
Role Overview: Media & Video Contributor
Your Role Is To:
- Create or prepare video content used in:
- Documentation
- Training
- Onboarding
- Internal guidance
- Follow established standards for:
- Naming
- Hosting
- Embedding
- Lifecycle management
- Ensure clarity, accessibility, and usability of video assets
Your Role Is NOT To:
- Edit platform structure
- Modify courses directly
- Publish canonical documentation
- Make governance or tooling decisions
You enable others — you do not own the system.
Where Video Lives (Critical)
Canonical Video Hosting
All canonical video content is hosted on Vimeo.
- Vimeo is the long-term system of record
- Videos embedded in Echo KB or courses point to Vimeo
- Vimeo videos are considered stable, reusable assets
Loom Usage
Loom is used for:
- Short tutorials
- Walkthroughs
- Process explanations
- Temporary or contextual guidance
Loom videos may:
- Be embedded in Notion
- Be linked in Echo KB when appropriate
- Be replaced later by canonical Vimeo content
Video Lifecycle (Simplified)
- Recorded
- Loom (process, walkthrough)
- Or local recording (training-quality content)
- Reviewed
- Basic clarity and audio check
- Naming verified
- Hosted
- Vimeo for canonical content
- Loom for contextual or temporary guidance
- Embedded
- Echo KB (documentation)
- LearnDash (training)
- Notion (working context only)
- Maintained
- Updated when processes change
- Retired if obsolete
Required Standards
Naming Conventions
All canonical videos must follow naming standards.
Example:
MC-DOC-ContentEditor-Workflow-Overview
MC-ONBOARD-GeneralContributor-Intro
MC-PLATFORM-Elementor-Boundaries
Avoid:
- Personal names
- Dates unless required
- Vague titles like “Final_v2”
Quality Expectations
- Clear audio (more important than video)
- Minimal background noise
- Direct, instructional tone
- No unnecessary length
- Respectful and calm delivery
Professional does not mean polished — it means clear.
What You Must Read (Required)
Before contributing video, you must read:
- Video Usage Policy
- Media Intake & Naming Standards
- Embedding & Referencing Video in Documentation
These define how your work integrates with the system.
What You Do NOT Need to Read
You do not need to read:
- Platform & Technical Governance
- Elementor Do / Don’t Guide
- Template & Structure Strategy
- Editorial playbooks
Those are handled elsewhere.
Collaboration & Handoffs
You will typically collaborate with:
- Content Editors
- Instructor Coordinators
- Course Coordinators
- Platform Lead (for placement questions)
If unsure where a video belongs:
- Ask
- Do not guess
- Do not embed ad hoc
Acknowledgement & Activation
Media & Video Contributors must acknowledge completion of this onboarding guide before contributing canonical video.
Acknowledgement confirms that you:
- Understand where video belongs
- Agree to follow naming and hosting standards
- Will coordinate rather than improvise
Acknowledgement is handled via the onboarding process defined for your role.
Optional (Recommended)
🎥 Loom: “How video fits into MinistryCentral Europe”
🎥 Loom: “Vimeo vs Loom — when to use which”
These are helpful but not required.
Summary
- Vimeo is canonical
- Loom is contextual
- Naming and clarity matter
- You enable others by being consistent
- When in doubt, ask
Your contribution helps the system teach clearly and scale responsibly.