MinistryCentral Europe
Purpose of This Guide
This document is the primary onboarding entry point for individuals serving as Course Coordinators within MinistryCentral Europe.
It defines:
- Your scope of responsibility
- Your relationship to instructors and instructor coordinators
- How courses are structured and maintained
- Where your authority begins and ends
This guide is designed to be read once, acknowledged, and referenced as needed.
Role Overview: Course Coordinator
The Course Coordinator is responsible for the structure, coherence, and readiness of courses within the platform.
You ensure that:
- Courses are complete
- Content is placed correctly
- Learning flow is coherent
- Materials are ready for learners
You do not author most content yourself.
What You Own
As a Course Coordinator, you own:
- Course shells and structure
- Lesson sequencing
- Course readiness for publication
- Alignment with curriculum standards
- Coordination with Instructor Coordinators
- Placement of approved content into courses
You are accountable for learning coherence, not raw content creation.
What You Do NOT Own
You do not own:
- Instructor recruitment
- Instructor communication pipelines
- Video production
- Editorial rewriting
- Platform configuration
- Templates, CSS, or layout
Those responsibilities live elsewhere.
Relationship to Other Roles (Important)
Instructor Coordinator
- Acts as the liaison to instructors
- Collects and prepares instructor material
- Ensures instructors meet expectations
Content Editor
- Polishes and standardizes text
- Ensures documentation clarity
- Maintains consistency
Media & Video Contributors
- Prepare and manage video assets
Platform Team
- Owns technical structure and tools
Your role is integration, not negotiation.
Where You Work
Course Coordinators typically work in:
- LearnDash (course and lesson structure)
- Echo KB (reference links, guidance)
- Notion (planning and coordination only)
Notion is not a publication surface.
Course Structure Standards (High-Level)
Courses should generally follow:
- Clear course overview
- Logical lesson sequencing
- Reasonable lesson length
- Minimal topic fragmentation
- Explicit learning objectives
If a course becomes difficult to structure, escalate — do not invent structure.
Video & Media Usage
You must follow:
- Video Usage Policy
- Media Intake & Naming Standards
As a Course Coordinator:
- You place videos
- You do not host or rename arbitrarily
- You ensure correct embedding
What You Must Read (Required)
Before coordinating courses, you must read:
- Course Coordinator Guide (this document)
- LearnDash Content Strategy (if separate)
- Video Usage Policy
- Documentation Workflow
- Status Lifecycle & Canonical Rules
What You Do NOT Need to Read
You do not need to read:
- Platform & Technical Governance
- Elementor Do / Don’t Guide
- CSS or template documentation
- Editorial playbooks
Change Management & Escalation
If you encounter:
- Structural limitations
- Missing content
- Instructor delays
- Quality concerns
You must:
- Pause
- Escalate
- Document the issue
Never “work around” governance to meet deadlines.
Acknowledgement & Activation
Course Coordinators must formally acknowledge this guide before coordinating live courses.
Acknowledgement confirms that you:
- Understand your authority boundaries
- Agree to follow established workflows
- Accept responsibility for course coherence
Activation follows acknowledgement.
Optional (Recommended)
🎥 Loom: “How courses are structured in MinistryCentral Europe”
🎥 Loom: “Common course coordination pitfalls”
Summary
- You coordinate structure, not people
- You integrate content, not author it
- You protect learning flow
- You escalate instead of improvising
- You enable instructors by removing friction